Southside Estates Civic Association By-laws
Article I: Name
Section 1:
The name of this organization shall be the Southside Estates Civic Association. (SSECA for Short) a non-profit organization organized under the Florida State Statutes, Title XXXVI, Chapter 617.
Section 2:
Boundaries.
Northern Boundary: South side of Atlantic Boulevard
Eastern Boundary: Live Oak Dr. Forest Boulevard (to include Leahy Rd east to Lantana Lake boundary)
Southern Boundary: North side of Beach Boulevard
Western Boundary: East Service Road of Southside Boulevard.
Article II: Purpose
The objectives of this association shall be:
Section 1:
To provide a medium through which the members of the community can improve and promote the general welfare of the community through joint action arrived at by free and open discussion.
Section 2:
To work toward achieving a high quality of life for those residing in Southside Estates through joint effort.
Section 3:
To foster effective measures to improve common services, i.e. trash removal, police protection, safety and security etc.
Section 4:
To serve as a corporation not formed for financial gain under the State of Florida Statute 617,0505 Distributions; exceptions. -- Except as authorized in s.617.1302, a corporation may not make distributions to its members, directors, or officers.
Article III: Calendar Year
The calendar year of the association shall be January 1 to December 31.
Article IV: Membership
Section 1:
Any real property owner and/or permanent resident of a household within the boundaries of the Association shall be eligible for membership in the association.
Section 2:
Active members shall be those adults over 21 who have accepted the Bylaws of the Association and paid their annual dues, and any special dues approved by the Association.
Section 3:
Only those members whose dues are paid for the current calendar year are eligible to vote. Any adult member (21 or over) of a qualifying household shall have one vote.
Section 4:
Members may be admitted to the Association prior to the beginning of any meeting except the December business meeting. Members at the December business meeting may not be admitted until the nomination and/or election of the SSECA officers is completed.
Article V: Dues
Section 1:
The annual Association dues shall be ten dollars ($10.00) per household, payable to the Treasurer prior to March 1. Members who have not paid their dues by March 1 may not participate in the business of the Association or serve in any of its elected or appointed positions.
Article I: Name
Section 1:
The name of this organization shall be the Southside Estates Civic Association. (SSECA for Short) a non-profit organization organized under the Florida State Statutes, Title XXXVI, Chapter 617.
Section 2:
Boundaries.
Northern Boundary: South side of Atlantic Boulevard
Eastern Boundary: Live Oak Dr. Forest Boulevard (to include Leahy Rd east to Lantana Lake boundary)
Southern Boundary: Northside of Beach Boulevard
Western Boundary: East Service Road of Southside Boulevard.
Article II: Purpose
The objectives of this association shall be:
Section 1:
To provide a medium through which the members of the community can improve and promote the general welfare of the community through joint action arrived at by free and open discussion.
Section 2:
To work toward achieving a high quality of life for those residing in Southside Estates through joint effort.
Section 3:
To foster effective measures to improve common services, i.e. trash removal, police protection, safety and security etc.
Section 4:
To serve as a corporation not formed for financial gain under the State of Florida Statute 617,0505 Distributions; exceptions. -- Except as authorized in s., a corporation may not make distributions to its members, directors, or officers.
Article III: Calendar Year
The calendar year of the association shall be January 1 to December 31.
Article IV: Membership
Section 1:
Any real property owner and/or permanent resident of a household within the boundaries of the Association shall be eligible for membership in the association.
Section 2:
Active members shall be those adults over 21 who have accepted the By-laws of the Association and paid their annual dues, and any special dues approved by the Association.
Section 3:
Only those members whose dues are paid for the current calendar year are eligible to vote. Any adult member (21 or over) of a qualifying household shall have one vote.
Section 4:
Members may be admitted to the Association prior to the beginning of any meeting except the December business meeting. Members at the December business meeting may not be admitted until the nomination and/or election of the SSECA officers is completed.
Article V: Dues
Section 1:
The annual Association dues shall be ten dollars ($10.00) per household, payable to the Treasurer prior to March 1. Members who have not paid their dues by March 1 may not participate in the business of the Association or serve in any of its elected or appointed positions.
Article VI: Election of Officers
The officers of the Association shall be chosen by a majority of the members voting in person or by proxy at the December meeting.
Article VII: Officers
Section 1:
The officers of the Association shall be a President, Vice-President, Secretary and Treasurer. These officers constitute the Executive Committee.
Section 2:
The President, Vice-President, Secretary and Treasurer shall serve a term of one (1) year commencing January 1st.
Section 3:
In case of a vacancy in any office, except for the President, the office shall be filled by an appointment by the Executive Committee. In the event the President cannot fulfill his/her entire term of office, the Vice-President will assume his/her responsibilities for the remainder of his/her term.
Article VIII: Duties of the Officers
Section 1:
The President shall be the chief executive officer and the official spokesperson of the Association and shall have general supervision of the affairs of the Association. The President or his/her designee shall preside at all meetings of the Association and the Executive Committee. They shall have the power to appoint committees to investigate any matters of common interest to the members or the board of directors and be an ex-officio member of all such committees. The President shall sign all notes and written instruments of the Association.
Section 2:
The Vice-President shall fill the office of President at any time that the President may be absent or unable to fulfill the duties of his/her office and shall perform such other duties as directed by the Board of Directors.
Section 3:
The Secretary shall keep an accurate written record and a synopsis of the minutes of all meetings. The Secretary shall issue all notices of meetings and any other such notices. He / She shall prepare and keep on record a file of all the Association's members and their addresses. The Secretary shall record and keep a record of all votes.
Section 4:
The Treasurer shall keep full and accurate records of receipts and disbursements in books belonging to the Association. A full report on the Association's financial status will be given at each meeting of the Association. The Treasurer shall deposit all monies to the credit of the Association in a suitable banking institution and shall disburse funds as approved by the Executive Board. This bank account shall have 2 signatories. The Treasurer shall keep current records of all dues collected. The Treasurer shall be responsible for filing all necessary papers to state and local governments and paying all necessary fees for such filings to maintain the Active status of this not-for-profit organization.
Section 5:
There shall not be more than one officer elected from any one household.
Article IX: Board of Directors
The Board of Directors shall consist of the Officers of the Association, plus 3 regular members of the association, elected at the annual meeting for a one-year term.
The roles and functions of the board of directors revolve around guiding the organization, protecting its long-term interests and ensuring that leadership acts responsibly and in alignment with strategic goals. In general, when considering what a primary role of the board of directories, stewardship is central, when directors safeguarding the organizations assets, mission and reputation.
Article X: Meetings
Section 1:
The regular business meeting of the Association shall be monthly, the first(1st) Monday of the month. Should the first Monday fall on a holiday or some other factors prohibit a meeting on the first Monday fall on a holiday or some other factors prohibit a meeting on the first Monday, members will be notified of the rescheduled date through their provided contact information. The regular meeting of the Association shall be for the receiving of reports from the officers and any established committees, for establishing programs and budgets in furtherance of the objectives of the Association and for any other business that may arise. A quorum of voting members present shall be considered sufficient to transact business at the regular meetings.
Section 2:
A quorum is constituted by at least 7 members in good standing in the Association. Approval or disapproval of a vote will be determined by a simple majority.
Section 3:
The annual meeting for the election of officers shall be held in December of each year.
Section 4:
Special meetings of the Association may be called by the President at the request of a majority of the Board of Directors or a quorum of the membership. Notice of a special meeting shall be given no less than one week in advance and only that business specified in the call may be transacted. A full report of any special meeting will be required at the next business meeting of the membership.
Section 5:
Nominations for Officers and Board of Directors will be accepted in October and November. Nominations will be due by November 30.
Section 6:
Robert's rules of Order shall prevail for parliamentary procedures, unless otherwise noted.
Section 7:
Order of Business: (This order of business may be rearranged to improve the flow of the meeting but should incorporate all listed items)
Call to Order
Invocation
Salute to Flag
Moment of Silence
Reading of any outstanding meeting minutes followed by approval or amendment
Tresurer's Report followed by acceptance or amendment
Old or unfinished business
Program if one is planned
New Business
Announcements
Adjournment
Article XI: Amendments
Section 1:
These by-laws may be amended at any special meeting of the Association called for that purpose or at the regular meetings of the Association. Notice of changes shall be made available to the members one week in advance of the meeting.
Section 2:
Unless otherwise provided prior to its adoption or in the motion to adopt, an amendment shall become effective upon adjournment of the meeting at which it was adopted.
Article VI: Election of Officers
The officers of the Association shall be chosen by a majority of the members voting in person or by proxy at the December meeting.
Article VII: Officers
Section 1:
The officers of the Association shall be a President, Vice-President, Secretary and Treasurer. These officers constitute the Executive Committee.
Section 2:
The President, Vice-President, Secretary and Treasurer shall serve a term of one (1) year commencing January 1st.
Section 3:
In case of a vacancy in any office, except for the President, the office shall be filled by an appointment by the Executive Committee. In the event the President cannot fulfill his/her entire term of office, the Vice-President will assume his/her responsibilities for the remainder of his/her term.
Article VIII: Duties of the Officers
Section 1:
The President shall be the chief executive officer and the official spokesperson of the Association and shall have general supervision of the affairs of the Association. The President or his/her designee shall preside at all meetings of the Association and the Executive Committee. They shall have the power to appoint committees to investigate any matters of common interest to the members or the board of directors and be an ex-officio member of all such committees. The President shall sign all notes and written instruments of the Association.
Section 2:
The Vice-President shall fill the office of President at any time that the President may be absent or unable to fulfill the duties of his/her office and shall perform such other duties as directed by the Board of Directors.
Section 3:
The Secretary shall keep an accurate written record and a synopsis of the minutes of all meetings. The Secretary shall issue all notices of meetings and any other such notices. He/She shall prepare and keep on record a file of all the Association's members and their addresses. The Secretary shall record and keep a record of all votes.
Section 4:
The Treasurer shall keep full and accurate records of receipts and disbursements in books belonging to the Association. A full report on the Association's financial status will be given at each meeting of the Association. The Treasurer shall deposit all monies to the credit of the Association in a suitable banking institution and shall disburse funds as approved by the Executive Board. This bank account shall have 2 signatories. The Treasurer shall keep current records of all dues collected. The Treasurer shall be responsible for filing all necessary papers to state and local governments and paying all necessary fees for such filings to maintain the Active status of this not-for-profit organization.
Section 5:
There shall not be more than one officer elected from any one household.
Article IX: Board of Directors
The Board of Directors shall consist of the Officers of the Association, plus 3 regular members of the association, elected at the annual meeting for a one-year term.
The roles and functions of the board of directors revolve around guiding the organization, protecting its long-term interests and ensuring that leadership acts responsibly and in alignment with strategic goals. In general, when considering what a primary role of the board of directories, stewardship is central, when directors safeguarding the organizations assets, mission and reputation.
Article X: Meetings
Section 1:
The regular business meeting of the Association shall be monthly, the first(1st) Monday of the month. Should the first Monday fall on a holiday or some other factors prohibit a meeting on the first Monday fall on a holiday or some other factors prohibit a meeting on the first Monday, members will be notified of the rescheduled date through their provided contact information. The regular meeting of the Association shall be for the receiving of reports from the officers and any established committees, for establishing programs and budgets in furtherance of the objectives of the Association and for any other business that may arise. A quorum of voting members present shall be considered sufficient to transact business at the regular meetings.
Section 2:
A quorum is constituted by at least 7 members in good standing in the Association. Approval or disapproval of a vote will be determined by a simple majority.
Section 3:
The annual meeting for the election of officers shall be held in December of each year.
Section 4:
Special meetings of the Association may be called by the President at the request of a majority of the Board of Directors or a quorum of the membership. Notice of a special meeting shall be given no less than one week in advance and only that business specified in the call may be transacted. A full report of any special meeting will be required at the next business meeting of the membership.
Section 5:
Nominations for Officers and Board of Directors will be accepted in October and November. Nominations will be due by November 30.
Section 6:
Robert's rules of Order shall prevail for parliamentary procedures, unless otherwise noted.
Section 7:
Order of Business: (This order of business may be rearranged to improve the flow of the meeting but should incorporate all listed items)
Call to Order
Invocation
Salute to Flag
Moment of Silence
Reading of any outstanding meeting minutes followed by approval or amendment
Tresurer's Report followed by acceptance or amendment
Old or unfinished business
Program if one is planned
New Business
Announcements
Adjournment
Article XI: Amendments
Section 1:
These by-laws may be amended at any special meeting of the Association called for that purpose or at the regular meetings of the Association. Notice of changes shall be made available to the members one week in advance of the meeting.
Section 2:
Unless otherwise provided prior to its adoption or in the motion to adopt, an amendment shall become effective upon adjournment of the meeting at which it was adopted.